Billing and Payment Information
Payment Timeline for WA Trips
- Deposit ($1,000 for most programs) due when the application is submitted
- Final Payment Due: 4/1/2025
- For families who apply between 4/1/2025 – 5/1/2025, Final Payment Due: within 2 weeks of application submission.
- For families who apply after 5/1/2025, Final Payment is Due: immediately
Refunds, Cancellations, and More!
Deposits are non-refundable after 12/1/2024.
All deposit payments made after 12/1/2024 are non-refundable for any reason.
All final payments made according to the schedule above are non-refundable for any reason.
Protecting Your Investment
WA is committed to supporting families to protect the investment you made in your student. We are offering two travel insurance options, which can be purchased during the application or in the forms and documents section of your account. We highly recommend you consider purchasing a Travel Insurance plan detailed in the link below. Please carefully review the Insurance information to make the right decision for your family. Note that insurance must be purchased before the final payment deadline (April 1, 2025).
Should you decide to not purchase trip insurance, please know there will be no refund nor credit given, nor will your trip be transferable to another year if you cancel your trip. Please understand there will be no exceptions to our policy.
Please note that the plans outlined in this link are not available to residents of New York, Hawaii, or countries other than the United States. However, there are alternatives available. Contact the WA office to learn more.
Deposits
WA Programs: $1,000
WA Leadership Institute Gap Semester Programs: $750
Paying your Balance
There are several ways to pay your balance. Note that balances not paid in full by April 1, 2025 will be auto-charged with your payment method on file.
PAY BY eCHECK (preferred method)
Pay by eCheck. Login to your CampInTouch account. Select Financial Management and make a payment. No fee will be assessed if you pay by eCheck.
PAY BY DEBIT OR CREDIT CARD
Login to your CampInTouch account. Select Financial Management and make a payment. Note that a 3% fee is added to any credit card payment. Avoid this fee by paying with a debit card or eCheck.
CALL/EMAIL TO PAY
Perhaps the easiest method of all, just give us a call or shoot us an email and we can charge your payment method on file!
PAY BY PHYSICAL CHECK
If you prefer to send in a physical check to the WA office, please be sure to select the correct address below. We are based in Jackson Hole, Wyoming which is a small town without mail delivery via USPS (PO Boxes are used instead). If you send the check via UPS or FedEx our PO Box will not work and a physical address is required.
If sending a check via USPS, please use the following address:
PO Box 2768
Jackson, WY 83001
If sending a check via FedEx or UPS, please use the following address:
85 East Snow King Ave
Jackson, WY 83001
AUTO-CHARGE AFTER APRIL 1
Our team will auto-charge accounts that are not paid in full after the April 1, 2025 deadline. Due to the restrictions this puts on your Travel Insurance options, we try to avoid this, but do need to move forward with auto-charging after the April 1, 2025 deadline.